Task 5

TASK 5 (AO3 and AO2b): BusinessPresentation

Teacher guidancefor Task 5:

Pupils will need to use presentation software tocreate a presentation to the festival management team.

The presentation needs to focus on putting across thefollowing information:

  • Festival details – dates, location, headlining acts etc.
  • Type of publicity material being developed - show some examples
  • Example of the festival ticket design
  • Projected income and expenditure
    • main income and expenditure presented as tables
    • appropriate data presented in chart format
    • projected ticket sales and modeling of profit / loss / break even
    • outcome of a financial modeling investigation
  • Any other suitable information

The presentation needs to be 5 or more slides long andhave the following features:

  • A consistent house style across all slides – use of Master Slides
  • Use of appropriate text and graphics
  • Slide transitions and animations that are appropriate for the intended purpose and audience
  • Free from errors and near professional quality – spell checking/proof reading
  • Speaker notes added where appropriate - encourage pupils to consider how to present their work to clients (these could be peers)
  • Presentation printed in Handout form with notes (paper or pdf format)

Teacher Guidance- Email Task (AO2b )

Thefollowing procedures may be setup in order to provide email evidence for AO2b (Management Team could be the teacher,colleagues could be classmates)

Receive email

An email request from the management team for a presentation on this year’s festival plans


Confirm receiving request to management team and state a date


Forward initial email to colleague stating the need to complete the presentation by a certain date

Send (attachment)

Send a draft version of the presentation for a colleague to check

Extended email feature 1 – Before sending their email they could set up an Email signature which should be evidenced in their workbook.

Extended email feature 2 - Setting an automatic response (e.g. out of office/vacation response) evidence in their workbook

Receive (open, save attachment)

Receive modified version from colleague – save attachment

Send (multiple recipients + attachment)

Send final presentation to management team (multiple recipients)

Extended email feature 3 - cc and bcc – use appropriately and explain reasons for both

Extended email feature 4 - Setting priority (high and low importance)

Extended email feature 5 - Use of an address book to store, retrieve and use email addresses and details of personal contacts

All of the above to be evidenced in their workbooks

MERIT: TwoExtended email features

DISTINCTION: Four Extended email features

OCR EvidenceRequirements

The presentation produced for Assessment Objective 3 should beappropriate for use in a business context, to illustrate a talk. Candidates must make their own decisionsabout the focus, content and layout of the slides but there is no requirementfor them to produce evidence of their designs. It is likely that the evidence for this Assessment Objective willlargely comprise printouts of the presentation but there also be somescreenshots to demonstrate features used that cannot be seen from printouts, egspellchecking. Assessor witness statements may be used as evidence of theappropriateness and effectiveness of the overall presentation, which might bedemonstrated by candidates giving a talk illustrated by their presentation.However, if this is done the centre must assess only the presentation and notthe effectiveness of the spoken delivery. Alternatively, the electronic file can provide evidence of transitionsand animations and the overall effectiveness of the product.

Evidence for the email elements of AO2 could consist of a userguide for a new employee on the effective use of email for business – thiscould be suitable as content for the presentation required for AO3 or one ofthe business documents created for AO4 such as a booklet or leaflet.

Alternatively candidates could use email in a business context,annotating their screenshots/printouts as appropriate to demonstrate theirunderstanding of the various email facilities and features as appropriate. Forhigher grades a list of examples of extended email features is included in theKUS – but this should not be regarded as exclusive as many relevant andadvanced features are available within many email client applications.

Candidates must summarise the risks of receiving and openingemail attachments and for distinction must suggest actions that could be takento reduce these risks.

Essential SkillsWales - Level 2:

AO2b - Evidence from this task must be at Distinction level to meet requirementsof ESW at L2

AO3 - Evidence from this task must be at Merit level to meet requirements ofESW at L2

¬ For ESW the presentation must include evidenceof number and records to meet requirements of ESW at L2

¬ ForESW the presentation should combine relevantinformation from Task 4 to show the management team the costs and projectedincome based on the number of people attending, imported as tables and charts. The information from the spreadsheet must beimported or relevant sections copy and pasted in to the presentation not justtyped in. This is because you have todemonstrate that you can combine information from different sources and ensurethat the layout and format remains consistent.

¬ ForESW youmust not use any pre-prepared presentation templates and/or wizards where theyare available within the software.

Materials created for the above task mayalso provide evidence to support:

ICT2.1.1 - Describe how you will approach an activitythat involves the use of ICT (Workbook - Brieflydescribe your task)

ICT2.1.2 - Use ICT independently to carry out the activity effectively (Workbook - annotated screenshots)

ICT2.2.1 - Find, select and use different sources of appropriate ICT-based and non-ICT-based information(Workbook – the candidate log of found,selected and used sources, together with an explanation of why the sourcesselected were appropriate to the task)

ICT2.2.2 - Search for, select and get relevant ICT-based and non-ICT-based information(Workbook – the candidate log of found,selected and used sources, together with an explanation of why the sourcesselected were appropriate to the task)

ICT2.2.3 - Enter, save, communicate and exchangeICT-based information to suit your purpose (Workbook – Send, receive and respond appropriately to e-mail. Copy e-mail toothers only as appropriate. Manage efficient storage of e-mail, e-mailattachments and e-mail addresses)

ICT2.3.1 - Enter, organise, develop, format and combine ICT-based and non-ICT-based informationto suit content and your purpose, in the form of: a) text, b) tables, c) images, d) numbers, e) records (Workbook– annotated screenshots of developments and design choices, 1st and 2nddrafts and final printed versions)

ICT 2.3.2 - Present combined information, using consistent formats and layouts that are appropriate to your p urpose and audience, using ICT, and review your work (Workbook – annotatedfinal documents. Additional evidenceof a review of the documents will be required to meet Essential Skills Walescriteria)

Diweddarwyd diwethaf: Tuesday, 8 May 2012, 4:16 PM